Administrative Assistant

Company: Impact Fire Services
Location: Pflugerville
Posted on: March 14, 2020

Job Description:

Tuesday, March 3, 2020

Established in 2009, Impact Fire Services was the vision of a group of experienced industry

professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 15 district offices across 9 states.

Overview

The Administrative Assistant efficiently and accurately perform various administrative and clerical responsibilities assigned by the Senior Vice President, as well as additional projects as needed. The Senior Administrative Assistant also provides support to the leadership team as time permits.

Responsibilities

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• Provides day-to-day administrative support, completing a wide variety of administrative
  
  tasks including, but not limited to professionally answering phone calls, calendar maintenance, preparing/reconciling expense reports, receiving and drafting, updating, preparing and/or sending written correspondence, scheduling and arranging lunches, company dinners, and other events.
• Determines appropriate routing of information and requests requiring the Senior Vice
  
  President's attention.
• Arranges travel plans (including but not limited to flights, hotel, car service) for various members of the leadership team, as well as guests traveling to the office. When travel
  
  plans change at the last minute (foreseen or unforeseen), works proactively, yet in coordination with the affected individual, to meet the individuals needs as closely as possible.
• Assists the Senior Vice President in preparing for meetings, presentations, conferences, etc.
  
  Responsibilities may include creating and/or updating presentations, drafting/compiling/distributing documents, preparing reports or spreadsheets, etc.
• Schedules and organizes meetings and events, as well as vendor coordination, and event
  
  materials, both on-site and off-site.
• Maintain and coordinate memberships as well as licenses (new, renewals and terminations).
• Assist with Fleet Management, as needed.
  
  
• Special duties, as assigned.
  
  Qualifications
  
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  • A minimum of a high school diploma is required, an Associate's Degree is preferred.
    
  • A minimum of two (2) years of experience supporting senior management is required.
    
  • Advanced-level skill in Microsoft Word, PowerPoint and Outlook is required.
    
  • Exemplary verbal and written communication, problem solving, and collaboration skills
    
  • Ability to anticipate leadership needs and collect or prepare information for review and
    
    action, with strong organizational skills and attention to detail is required.
    
  • Ability to prioritize, maintain confidentiality, work independently and operate with professionalism in a changing environment is required.
    
  • Sound judgment and discretion with ability to independently assess and resolve complex
    
    situations and shift priorities as the need arises is required.
    
  • A valid driver's license and a current sustainable good driving record.
    
  • Satisfactory results in a company mandated criminal background check and drug test.
    
    
    Physical Requirements
    
    This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person, by telephone, and via email; and bend or lift up to 50
    
    pounds.
    
    
    Impact Fire Services offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays.
    
    For consideration please apply on-line.
    
    EOE
    
    Other details
    
    
    
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      Pay Type
      
      Hourly
      
      
      
      
      

Keywords: Impact Fire Services, Pflugerville , Administrative Assistant, Administration, Clerical , Pflugerville, Texas