Accounting Associate

Company: University of Texas at Austin
Location: Austin
Posted on: April 19, 2024

Job Description:

Job Posting Title:Accounting Associate----Hiring Department:Moody College of Communication----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Non-Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:PurposeProvide key administrative support as part of the Business Services team in the Moody College of Communication. This position requires the use of initiative and judgment, as well as strong customer service skills and time management. This position serves as a member of a team of administrative professionals supporting a wide range of academic and administrative departments, along with centers and institutes across the College.Responsibilities

• Process payment and reimbursement vouchers with appropriate documentation in a timely manner with minimal errors. Prepare purchase orders, payment vouchers, travel vouchers, and other accounting documents using DEFINE and web-based systems. Process and audit for final approval Purchase Orders, RTAs, and other pre-payment type of accounting documents. Track documents through all stages of receiving, reconciling, and filing. Process payment vouchers in a timely manner according to the State's Prompt Payment Act.
• Review documents (including procurement cards, office supply orders, entertainment, travel, etc.) from other College departments. Ensure departments and units comply with Moody College of Communication and University policies and procedures and State and Federal regulations and provide feedback on incorrect document processing. Reviews/reconciles web-based billings and charges.
• Provide consistent, timely and reliable communications via email or other mediums to the Dean's Office, departments, CIPS, vendors, etc.
• Research, evaluate and resolve payment issues and inquiries.
• Process account transfers and correction of charges as directed.
• Act as backup for co-workers when needed.
• Other related functions as assigned.Required Qualifications
  • High school graduation or GED. Five years of clerical experience.
  • Knowledge of Microsoft Office Suite.
  • Demonstrated commitment to providing excellent customer service and previous experience in a customer-oriented environment.
  • Professional verbal and written communication.
  • Demonstrated attention to detail and ability to multitask in an environment with frequent interruptions.
  • Basic knowledge of MS Suite (Word, Excel) and use of a computer, printer, and fax machine.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
    • Demonstrated experience with the University of Texas financial systems and accounting procedures.
    • Experience with travel, entertainment and other types of invoices and voucher processing.
    • Knowledge of the University's procurement, payment, and audit processes. Proficiency in Point Plus, UT Market, DEFINE, MS Suite.Salary Range$42,500 + depending on qualificationsWorking Conditions
      • This position is eligible for hybrid Flexible Work Arrangement (FWA, on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely.
      • Works in shared office conditions.
      • Repetitive use of a keyboard at a workstation.Required Materials
        • Resume/CV
        • 3 work references with their contact information; at least one reference should be from a supervisor
        • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
          • [PDF]
          • [PDF]
          • [PDF]
          • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Pflugerville , Accounting Associate, Accounting, Auditing , Austin, Texas